Secretary to GM (Sales Department)

Location: Shah Alam, Selangor

Job Descriptions:

• Organize and manage departmental activities, including coordinating monthly sales meetings, preparing minutes, and sharing updates with the team.
• Prepare and maintain reports such as inventory, sales performance, budget tracking, and debtor aging.
• Support daily sales operations, including preparing Purchase Requisitions (PR), Proforma Invoices (PI), and quotations.
• Coordinate indent orders, shipments, and follow up with suppliers.
• Maintain and update product documentation, including HS Code, TDS, SDS, and COA.
• Assist with payment tracking, Statements of Account (SOA), and liaise with the Finance team when needed.
• Act as a liaison between customers, suppliers, and internal departments to ensure smooth operations.
• Provide general administrative and coordination support to the Sales team.
• Perform other ad hoc duties as assigned by management.

Job Requirements:

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum 2 years’ relevant experience in secretarial and administrative support in sales or relevant work experience.
• Capable of working independently, with a proactive and meticulous approach
• Demonstrates coordination, organizational skills, time management, and able to multitask.
• Proficient in MS Office and has knowledge in SAP system is preferred.
• Experience with a CRM system is an added advantage.

Others Information:

For those who have what it takes, please send in resume to:

Recruitment Consultant : Janice Lim

Email: janice@brightprospect.com.my