Human Resource Executive

Location: Subang Jaya, Selangor

Job Descriptions:

Employee Benefits & Welfare

• Coordinates the administration of employee insurance policies (Group H&S, Group PA, Outpatient, and travel insurance).
• Manages employee welfare programs, including staff consumption products, dental/optical claims, product vouchers, and purchases.
• Handles the complete process of employee leave administration.
• Prepares the annual public holiday schedule.
• Maintains and updates the list of employee benefits to ensure it accurately reflects entitlements.
• Participates in coordinating Staff Club activities with the Staff Club Committee.

Recruitment

• Supports the recruitment process for positions from Executive level down to lower levels.
• Drafts notices and advertisements for open positions.
• Ensures all job descriptions (JDs) are current and maintained in the system.
• Assists in the onboarding of new staff, including preparing offer letters and necessary documentation, arranging pre-employment screenings, coordinating orientation, maintaining employee personal files, and conducting orientations for Executive level and below.
• Manages and coordinates staff contract administration.

Training and Development

• Handles employee training requests and processing.
• Manages HRDC grant applications and claims, ensuring approval of training grants before training and reimbursement by HRDF afterward.
• Maintains and updates records of employee training activities.

Human Resources Administration

• Compiles and maintains employee records and movements, both in hard copy and electronically.
• Updates the organizational chart on a monthly basis.
• Ensures that staff personnel files and statutory documents are accurately maintained and kept confidential.
• Manages the end-to-end offboarding process for departing employees.
• Conducts exit interviews for employees at the Executive level and below.
• Assists in preparing for monthly staff meetings, including creating slides, coordinating venue setup, ordering cakes, and managing logistics during meetings.
• Processes Purchase Orders and Payment Requests for the Human Resources Department.
• Prepares various letters for employees as needed.
• Updates HR notice boards with relevant information.
• Manages HR inventory, such as access cards and projectors.
• Provides clerical and administrative support for daily HR operations and duties.

Job Requirements:

• Diploma or Bachelor Degree in Human Resource Management / Business Studies / Administration / Management or equivalent.
• 1 year experience working in Human Resource field.
• Able to work independently.
• Good communication skill in English.
• Excellent problem-solving skill.

Others Information:

For those who have what it takes, please send in resume to:
Recruitment Consultant : Fiona Yong
Email: fionayong@brightprospect.com.my