Logistics Assistant (Immediate Vacancy)

Location: Petaling Jaya, Selangor

Job Descriptions:

This role is responsible for handling customer orders from Asia countries. The Logistics Assistant ensures stock availability, manages inbound and outbound deliveries, and works closely with suppliers and service providers (such as warehouses, shipping lines, freight forwarders, and customs brokers) to ensure that all shipment documentation, permits, and certificates are in full compliance with the relevant country regulations.

The ideal candidate should have hands-on experience in managing escalations and must be able to coordinate effectively across departments to ensure smooth operations.

• Coordinate with purchasing personnel and shippers to ensure correct products and quantities are shipped, with all required documentation received before shipment arrival.
• Review, verify, and reconcile all shipping documents for accuracy.
• Ensure that all necessary shipping documents are available by email and in original form upon vessel departure from the exporting country.
• Verify that all products/materials comply with import permits or certificates prior to the estimated time of departure (ETD) and estimated time of arrival (ETA).
• Monitor and expedite customs clearance processes within the free time for demurrage and detention (D&D).
• Ensure full container load (FCL) or less-than-container load (LCL) shipments are offloaded and containers are returned to depots within the allowed D&D period.
• Audit freight costs and ensure timely processing of freight payments.
• Maintain accurate records of shipments, freight charges, duties, and taxes in the system.
• Coordinate container deliveries with freight forwarders and third-party warehouses.
• Maintain regular communication with warehouse staff to ensure smooth operations.
• Lead the cargo claim process and coordinate communication with the QA, Finance, Procurement, Purchasing, Warehouse, and Service Provider teams.
• Support documentation needs, including Delivery Notes (DN), Credit Notes (CN), disposal forms, and SST/duty-related matters.
• Assist in monthly inventory reconciliation and preparation of logistics reports.

Job Requirements:

• Minimum qualification of SPM, STPM, Diploma, or Bachelor’s Degree in Business, Finance, Supply Chain Management, or Logistics Management, or at least 2 years of relevant working experience, preferably in the FMCG industry.
• Proficient in computer usage; must be comfortable with MS Office applications. Familiarity with shipping portal systems such as Net/Shipment Link is an added advantage.
• Strong written and verbal communication skills in English and Bahasa Malaysia. Ability to communicate in Mandarin is an added advantage.
• Able to maintain a positive attitude and perform well under pressure.
• Capable of multitasking and prioritizing tasks effectively based on delivery schedules and urgent or ad hoc demands.
• Excellent time management skills with a strong sense of urgency.
• Proactive, adaptable, and eager to learn. Must be comfortable working with employees across all levels and functions.
• Strong skills in planning and organizing tasks.
• Result-oriented with good interpersonal skills.

Others Information:

For those who have what it takes, please send in resume to: Recruitment Consultant : Ms Wong Email : wong@brightprospect.com.my