Administrative

• Answers telephone to receive and provide necessary information and take the proper follow-up action.
• Performs administrative tasks, including typing, filing, copying and faxing.
• Sorts and distributes incoming and outgoing mail and takes necessary follow-up action.
• Greets potential customers or other visitors who drop by the showroom.
• Keeping track of office supplies and schedule of cleaning services, office repairing as well.
• Coordinates and assists planning of meetings and events. Assembles necessary materials and information. 
• Arranges and schedules travel tickets and accommodation.
• Prepares various confidential and complex reports
• Assists with office maintenance and arranging for temporary help and training.
• Responsible for filing and monitoring stocks of product brochures.

   Commercial

• Prepares proforma invoice
• Co-ordinates with project team to ensure invoicing for completed projects is timely issued
• Prepares commercial invoices to bill clients for local project
• Approves all suppliers’ invoices by ensuring type of products, project names and codes are clearly stated after verification action
• Banking and matching receipts to Account Receivables Aging and reconcile statement of accounts with clients.
• Tracks retention sums and ensure supporting documents are maintained for future claims when debts are due.

   Accounting

• Ensures all staff reimbursement are properly approved
• Prepares weekly and monthly Report and forecasting etc.
• Checks the accuracy of all bills and supplier’s statements for Payment Requisitions and cheques to be presented for approval and signatures
• Supports with annual audit and tax compliance work Compiles and dispatch all accounting documents
• Follow up with clients diligently on receivables & manage effective credit control process, and issuance of AR receipt
• Assists the preparation of monthly schedule